Supplier Registration
The Procurement Office of the Velocity Interoperability Network keeps the register of suppliers approved to do business with the departments and offices of the Velocity Interoperability Network. Any business or organisation able to supply goods, services or works may apply, whatever its size and wherever it trades. Registration is free of charge and is not a guarantee of work: it entitles a supplier to receive requests for quotations, to respond to any tender the Office publishes and to be paid within thirty days of a correct invoice.
Before the Office existed, a business dealing with several member organisations of the Network registered separately with each. Those approved lists were consolidated during the transition period from 10 August to 5 September 2026, and the consolidated list became the first entries on the register at establishment.
Registration open from 6 September 2026
The register at establishment. The figures below record the position on 6 September 2026.
- 214
- Suppliers on the register at establishment, 6 September 2026
- 168
- Suppliers that have confirmed their details since the transition
- 8
- Categories of supply in which a supplier may be listed
- 10
- Working days within which an application is verified
The 46 suppliers still under verification are those whose insurance certificate or registration number could not be confirmed before establishment. They remain on the register and may respond to tenders while verification continues; a supplier whose details cannot be confirmed by 6 October 2026 is suspended until they are.
Categories of supply. A supplier is listed in one or more of eight categories. The categories determine which requests for quotations a supplier receives; they do not restrict which tenders it may respond to. Twenty-nine suppliers are listed in two categories, so the listings below exceed the number of suppliers on the register.
| Category | Description | Typical requirements | Suppliers listed |
|---|---|---|---|
| A | Office supplies and furniture | Stationery, printed forms, desks, seating, storage and fittings | 38 |
| B | Information technology and communications | Computers, monitors, networking equipment, licences and support | 41 |
| C | Clinical and laboratory supplies | Consumables, dressings, instruments, laboratory reagents and equipment | 22 |
| D | Facilities, cleaning and waste | Cleaning, waste collection, grounds maintenance and pest control | 29 |
| E | Construction, fit-out and building maintenance | Fit-out, refurbishment, mechanical and electrical maintenance, signage | 25 |
| F | Professional and specialist services | Legal, financial, engineering, survey, training and research services | 46 |
| G | Transport, logistics and vehicle hire | Courier and freight, secure transport, vehicle hire and maintenance | 18 |
| H | Printing, publishing and translation | Printing, binding, design, translation and interpretation | 24 |
How to register. The steps below apply to every application. The Office does not charge for registration, does not use an agent to collect applications and does not require a business to buy any product or subscription in order to apply.
Step 1: Check that your business may apply
Any business or organisation able to supply goods, services or works to the Network may apply, whatever its size and wherever it trades. There is no minimum turnover and no requirement to have supplied a public body before. Registration is free of charge.
Step 2: Choose the categories of supply
Decide which of the eight categories describe what your business offers. A business may be listed in more than one category, but should apply only for those in which it can perform work of the kind described. The Office may refuse a category where the evidence does not support it, without refusing the application as a whole.
Step 3: Assemble the evidence
Gather proof of the legal status of the business, its tax or business registration number, evidence of insurance, two customer references from the last three years and the signed declaration. Each document is listed in the table on this page.
Step 4: Send the application to the Office
Write to the Office with the name of the business, the categories applied for, a contact name and email address, and the evidence attached. The Office acknowledges receipt on the next working day and issues an application reference.
Step 5: Verification
The Office verifies the application within ten working days: it checks the registration number, confirms that the insurance is current and writes to both referees. Where a document is missing or unclear the Office asks for it once and the period begins again from the day the reply is received.
Step 6: Registration and supplier number
Where the Office is satisfied it issues a supplier number and lists the business in the categories agreed. The supplier number is quoted on every quotation, tender response and invoice. Where the Office is not satisfied it writes with the reasons, and the business may apply again once the ground for refusal no longer applies.
Step 7: Annual confirmation and renewal
Registration lasts three years. Each year the Office writes to the registered contact asking that the details be confirmed and a current certificate of insurance supplied; a supplier that does not reply within twenty working days is suspended from the register until it does. A supplier is invited to renew three months before the three years expire.
Evidence required. Every application is supported by the five documents below. Documents are accepted as attachments to an email; originals are not required and should not be sent.
| Document | What it must show | Notes |
|---|---|---|
| Proof of legal status | The registered name of the business, its legal form and the date of its formation | A sole trader supplies proof of identity in place of a certificate of formation |
| Tax or business registration number | The number under which the business is registered for tax where it operates | Where the business is not required to register, a written statement of that fact |
| Evidence of insurance | Public liability cover, and professional indemnity cover for category F | Cover of at least 250,000 credits; the certificate must be current at the date of application |
| Two customer references | Contracts of a comparable kind performed in the last three years, with a contact for each | A business trading for less than three years may supply one reference and a statement of capacity |
| Signed declaration | That the information given is true and that none of the grounds for refusal applies | Signed by a person authorised to bind the business |
What registration gives a supplier. Registration confers the following, and nothing further. It does not reserve any work to a supplier, and it does not oblige a department to seek a quotation from any particular business.
- Requests for quotations
- A registered supplier is included in the suppliers from which departments seek quotations for requirements between 5,000 and 24,999 credits, in the categories in which it is listed.
- Responses to tenders
- A registered supplier may respond to any tender published by the Office, whatever the category. A business that is not yet registered may also respond, provided that its application for registration has been submitted before the closing date.
- Payment within thirty days
- A correct invoice, quoting the order or contract reference and matching the rates of the contract, is paid within thirty days of receipt.
- Notification and reasons
- A supplier that responds to a tender is told the outcome in writing, with the name of the successful supplier and the scores and reasons for its own response, and may ask for the decision to be reviewed during the standstill period of ten days.
Refusal, suspension and removal. The Office may refuse an application, suspend a registration or remove a supplier from the register on the grounds below. It writes to the supplier with the reasons and the date from which the decision takes effect, and a supplier may ask for the decision to be reviewed by writing to the Office within twenty working days.
- False or incomplete information
- Where information given in an application or at an annual confirmation is found to be untrue, or where a material fact has been withheld.
- Lapsed insurance or registration
- Where the insurance required for a category is no longer current, or where the business is no longer registered to trade where it operates.
- Serious failure to perform
- Where a contract with a department or office of the Network has been terminated for failure to perform, or where performance has been the subject of two written warnings within twelve months.
- Refusal to accept the conditions of contract
- Where a supplier has qualified the conditions of contract on two occasions after being asked to withdraw the qualification.
- Offer of a gift or inducement
- Where a gift, hospitality or other inducement has been offered to an officer of the Network in connection with a purchase.
Applications, annual confirmations and changes of registered details are sent to contact@procurement.gov.vin with the words "Supplier registration" in the subject line. A supplier must notify the Office within twenty working days of any change to its name, legal form, ownership, registered contact or insurance.
For the requirements now open to competition, see Tenders; for the procedures under which departments buy, see Procurement Rules; for the contracts awarded so far, see the Contract Register; for answers to common questions, see the frequently asked questions.